Outdoor Only Package
INCLUDES:
- Access to Bergthal's outdoor space on Friday at 3:00pm until Sunday at 2:00am.
- Access to Bergthal's grounds and outdoor structures, as well as access to Bergthal's indoor washrooms and kitchen.
May - September: $2,000
The Outdoor Only Package at Bergthal invites you to celebrate in the open air, offering access to our beautiful outdoor grounds while still enjoying the convenience of indoor amenities. Perfect for those who want to take advantage of nature’s beauty, this package provides the ideal setting for a relaxed, yet unforgettable event.
Whether it’s a ceremony, gathering, or casual celebration, the Outdoor Only Package gives you the freedom to create a unique experience surrounded by stunning outdoor views. You’ll have access to our grounds and the use of indoor bathrooms and kitchen, making it easy to host your event with everything you need.
Whether it’s a ceremony, gathering, or casual celebration, the Outdoor Only Package gives you the freedom to create a unique experience surrounded by stunning outdoor views. You’ll have access to our grounds and the use of indoor bathrooms and kitchen, making it easy to host your event with everything you need.
Amenities
PARKING & ACCESSIBILITY
- Plenty of parking is available just outside the building.
- The building is fully accessible with ramps, an elevator, and a wheelchair available for use if needed.
SEATING
- Seating in the Chapel - The chapel seats 175-200 people at maximum capacity including the balcony. The original wooden pews retain their historical charm, but are padded for modern comfort.
- Spaces for wheelchairs are built in with rows of shorter pews.
- Seating in the Banquet Hall - 150 padded chairs are available in the banquet hall. Chair covers are available to add on.
- Outdoor seating - seating outdoors is not provided and will need to be rented or brought to the venue. We have good connections with event rental companies who can deliver seating for an outdoor ceremony.
TABLES
- 20 Round dining tables are 5 feet across and comfortably seat 8 guests each.
- 32 Rectangular tables are 30 inches by 72 inches and comfortably seat 6 guests each.
- 5 cocktail tables are available for use as well as a mobile bar/countertop that can be set up in either the lounge or banquet hall.
- Floor plan layout suggestions drawn to scale are available to help you plan out your reception and decor. If you need assistance in planning, we are happy to help!
FURNITURE
- Any furniture in the building is available for use including extra display tables, couches, an armchairs.
- Arrange as desired, provided they are returned to their original room at the conclusion of your event.
AUDIO / VISUAL
- Use of the sound system in both the Chapel and Banquet Hall is included. Instructions for use of both will be given during the pre-event walk through, as well as posted nearby for reference.
- Chapel equipment includes: two handheld microphones, as well as a pulpit microphone, an aux cord with lightning adapter available to play music directly from a phone or computer, and a smart tv that can be used to wirelessly cast slideshows or other visual media from your compatible devices.
- Banquet Hall equipment includes: A projector with wired connections of both HDMI and aux cord to your devices for slideshows, photos, or videos, two handheld microphones for MCs or speeches.
KITCHEN
- Full use of the kitchen is included in all packages. The kitchen is stocked with dish ware and utensils, multiple sinks and stovetops. There is no dishwasher available, so all items used must be hand washed.
- Simple white Corelle dishes are provided, but guests and caterers are welcome to bring their own.
- Caterers are welcome to use the kitchen as needed!
- No in house catering or menu is available.
- Table linen is available as an add on to any package. See Add Ons for more details.
CAMPING & HOTELS
- Open style camping is available on the grounds with room for 20+ units. (limited power, no open flame, but propane allowed).
- Tents and trailers are $20 per unit. Event hosts (such as bride and groom) get a free spot! Payment is taken by cash or e-transfer at the time of the event.
- Other nearby hotels can be found in Didsbury (15 min), Carstairs (15 min), or Airdrie (30 min).
- We can direct you to shuttle services available for private hire.
Guidelines & Requirements
LICENSING REQUIREMENTS
DECORATIONS
VENDORS
- All events must obtain event insurance for the day of their event. It is easily purchased online and typically costs around $100 or less. Some online links can be provided for you if needed!
- If you will be serving alcohol, we also require a special event alcohol license. These are between $10-$25 and are also available for purchase online. We can provide links to direct you to the right place if you need!
DECORATIONS
- You are welcome to decorate any space in the facility according to the following:
- No open flame - faux candles only. The good news is that they are far easier to resell afterwards!
- No confetti or rice allowed indoors or outdoors.
- No tape/adhesives or tacks/nails on the walls.
VENDORS
- Absolutely any vendors you would like to bring in are welcome! Vendors are asked to use and respect the facility the same as guests.
Booking Details
BOOKING PROCESS & FEES
- 50% of the rental fee is required to confirm your booking and is non refundable.
- Full payment of rental fee is required 6 months prior to the event. If the event is booked less than 6 months prior, the remainder of the rental fee is required 4 weeks after booking. Within 6 months, all payments are non refundable.
- A damage deposit of 50% of the rental fee is due 14 days prior to the event and will be returned 10 days after as per the terms and conditions in your contract.
- Payment is taken by e-transfer.
CANCELLATION POLICY
- In case of cancellation 180 days or more before the event, the initial deposit is retained. If full payment was made, the 50% remainder will be refunded.
- In case of cancellation within 180 days before the event, the entire rental fee is retained.
- Including cancellation insurance along with your event insurance is recommended.
- If Bergthal Event Centre must cancel an event (due to fire or major building damage), a full refund will be issued.
